The documents individually do not qualify. A refugee may choose to present any applicable documents from the Lists of Acceptable Documents. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. What is my responsibility concerning the authenticity of document(s) presented to me? We are NOT the E-Verify program nor any government agency. Military dependent's ID card 7. mhhauto registration code Any inconsistency could imply discrimination. Yes, they have the authority to suspend a license. Do not complete. If you are using the computer, select the issuing authority form the drop-down menu. Notice that the form auto-populated the List A column with N/A only and not List C column fields. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? A magnifying glass. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. When there are multiple errors, its best to complete a new form and attach it to the old copy. An employer may not correct errors or omissions in Section 1. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Our customers are our heroes. Looking for U.S. government information and services? HR solutions purpose-built to help CFOs mitigate risk and control costs. Some states may place restrictive notations on their licenses. The document is not acceptable if it has already expired. The form should be used for all new hires and rehires. If you are using the computer, select the issuing authority form the drop-down menu. The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . Regardless of requirements, its always recommended to retain supporting documentation. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. Secure .gov websites use HTTPS Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. Issuing authority refers to any government agency or office that has the . First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Who is in charge of your Form I-9 Retention Policy? The front of the card contains a photo, fingerprint, and signature of the rightful holder. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? Section 3: Re-verification and Rehires This is the very last page of the Form I-9. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Join us at our exclusive partner conference. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. This section will auto-populate if you are using a computer to complete the form. Can I accept the document with the different name? If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | Enter N/A if there is not document number. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) See how to turn frontline workers into leaders and face industry labor challenges. A .gov website belongs to an official government organization in the United States. Does this card need to be reverified? [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: Issuing Authority Enter the issuing authority of the List B document or receipt. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Usually, this section will be left blank. Does Calif DMV have the authority to suspend driver's licenses? Social Security cards are issued by the United States Social Security Administration ("SSA"). Section 2 is a review of the documents the employee presents and must be signed. Who is in charge of immigration compliance? You'll need to fill in the employee's name in the second section, as well as their employment status. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. To do otherwise could be an unfair immigration-related employment practice. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. We help you stay updated on the latest payroll and tax regulations. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Affix your unexpired stamp/seal in the space provided. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) For NAU use only. A .gov website belongs to an official government organization in the United States. What should I do if I discover that a Form I-9 for my employee was not completed or is missing? Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Proof of insurance. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. This provides a quick reference that the cardholder is a minor. NOT VALID FOR EMPLOYMENT A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). This is not a complete list of documents. I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. They can . In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. Citizenship and Immigration Services website. Duplicate Driver's License or ID Card. If we experience continued problems reading your faxes, well let you know. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. By continuing to use this site, you are accepting our use of cookies. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. This requirement applies to every employee, full-, Employers with any employees working remotely. This date can be used as the date by which the employers should reverify the student's employment authorization and should be entered by the employee in Section 1. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . If you are using the computer, select the issuing authority form the drop-down menu. Plan, manage, and execute pay increases and rewards. Incorrect I-9 Form:Form I-9 is available in English and Spanish. You should scan or digitally photograph the document and return the image to us for matching. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. Drive engagement with talent development and career management. Learn more about our product bundles, cost per employee, plans and pricing. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State).
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